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Description
The authorized level of the position is Secretary IV. Applications are being accepted down to the Secretary III in the event of recruiting difficulties.
Salary Range :
Secretary III, SR-16 : $4,038.00 per month
Secretary IV, SR-18 : $4,364.00 per month
Examples of Duties
Minimum Qualifications
Experience Requirements : Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table :
Class Title
Gen. Clerical Exp. (years)
Spec. Clerical Exp. (years)
Total Exp. (years)
Secretary III
Secretary IV
G eneral Clerical Experience : Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic;
and the ability to read and understand oral and written instructions; and speak and write simply and directly.
routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Two years of the Specialized Clerical Experience, requires progressively responsible typing, stenographic and / or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following : 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office;
2) having an overall awareness of the activities and administrative framework of a program / organization; and 3) ability to exercise sound judgment.
Substitutions Allowed : Any combination of work experience and / or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements.
Substitution of Education for Experience :
Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience.
Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience.
Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis.
Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as : human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc.
Supplemental Information
Salary : The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.
Requirements : Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks.
Part-time experience is pro-rated. Example : Twelve months of experience at 20 hours / week is equivalent to six months of experience, not one year.
Also, hours worked in excess of 40 hours / week will not be credited. Example : Twelve months of experience at 60 hours / week is equivalent to one year of experience, not one and a half years.
Temporary Assignment : Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below :
A copy of the applicant’s TA History Report or equivalent system-generated report;
A signed letter from the applicant’s supervisor that includes the applicant’s name, his / her TA job title, the TA start and end dates (from mm / yy to mm / yy), his / her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
Copies of the applicant’s signed SF-10 Forms.
Documents : Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023.
All submitted documents become the property of the Hawaii State Department of Education.
Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities.
A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months.
Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.
You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
Equal Opportunity
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991.
The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.
Last updated : 2024-04-06
Full Time
$59k-74k (estimate)
04/07/2024
07/01/2024
teleschool.k12.hi.us
Honolulu, HI
25 - 50
The job skills required for Secretary iii include Office Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Secretary iii. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Secretary iii. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Secretary iii positions, which can be used as a reference in future career path planning. As a Secretary iii, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Secretary iii. You can explore the career advancement for a Secretary iii below and select your interested title to get hiring information.